Jason Plug & Play is an efficient and user-friendly SME management system application designed to cater to the needs of small and medium-sized enterprises (SMEs). It serves as a comprehensive tool to streamline and optimize various aspects of their business operations, offering solutions for tasks such as inventory management, financial tracking, and more. By providing a centralized platform for critical business functions, Jason Plug & Play empowers SMEs to enhance their productivity, make well-informed decisions, and ultimately thrive in a competitive market landscape.
Jason Plug and Play offers a cohesive suite of four interconnected features:
For instance, when a purchase is made, not only does it reflect in the Procurement section, but it also updates the inventory, increasing the count of available goods. Similarly, when a product is sold, it automatically deducts the sold quantity from the inventory. Moreover, the application includes an intelligent feature that provides a notification if you attempt to sell more products than what is available in stock, ensuring accurate inventory management and preventing overselling.
All the sections, including Procurement, Sales, Inventory, and Accounting, are presented in an easy-to-understand dashboard. The dashboard provides a comprehensive and visual representation of key performance indicators, metrics, and data from each section, making it effortless to monitor and analyze your business’s overall performance. With intuitive charts, graphs, and reports, you can quickly grasp the crucial insights you need to make informed decisions, track progress, and identify areas for improvement. This user-friendly dashboard enhances your ability to stay on top of your business operations and empowers you to navigate through the complexities of your organization’s data with clarity and efficiency.
The procurement feature focuses on the process of acquiring goods or services from external suppliers to meet the company’s needs. It facilitates the entire procurement cycle, starting from identifying the required items, generating purchase requisitions, sending out requests for quotations (RFQs) or proposals, and ultimately creating purchase orders.
Purchase Order: This feature allows users to create and manage purchase
PO Create: With this feature, users can generate purchase orders easily. The system likely provides a user-friendly interface where users can input the required details, and the software will generate the purchase order accordingly.
Bill Receive: This feature helps in recording and tracking received bills or invoices from suppliers. Users can input the relevant bill information, such as date, amount, and supplier details, to keep track of their payables.
Bill Payment: This functionality allows users to record and manage bill payments. Once the bills are paid, users can update the system accordingly to maintain accurate accounting records.
Supplier Sub-ledger: The supplier sub-ledger feature is a record-keeping system that maintains individual accounts for each supplier. It helps track transactions, outstanding balances, and payment history with specific suppliers.
Direct Purchase: The Direct Purchase section focuses on handling purchases made directly, without the need for a formal purchase order process. It includes the following features:
Direct Purchase: This feature allows users to make direct purchases without going through the standard purchase order workflow. It is typically used for one-time or small-scale purchases.
Direct Purchase List: The direct purchase list feature provides users with a consolidated view of all the direct purchases made. This list helps users keep track of their direct procurement activities and related expenses.
Debit Note Management: The software provides tools to manage debit notes efficiently. Users can access and review previously generated debit notes, edit them if required, and track their status and history. This feature allows for better control and oversight of debit adjustments.
Debit Note: A Debit Note is a document or transaction in accounting that serves as a formal request to a buyer from a seller to make a payment or a debit adjustment. It is typically used when there is an overcharge, damaged goods, or other discrepancies in the original invoice that need to be rectified.
Debit Note List: The feature within Jason Plug & Play provides users with a comprehensive and organized view of all the debit notes that have been issued or generated. It acts as a ledger or log of all the debit notes processed through the software.
The sales feature deals with the entire sales cycle, from creating sales quotes or proposals for customers, managing sales orders, invoicing, and tracking sales performance. It enables the sales team to generate quotes, convert them into sales orders, and then process invoices for the products or services sold. By connecting with the Inventory module, the sales team can also check product availability and update stock levels in real-time during the sales process, reducing the risk of overselling or stockouts.
Sales Order: This feature allows users to create and manage sales orders. Sales orders are documents that detail the products or services that a customer wants to purchase. Users can input information such as the type and quantity of items ordered, customer details, delivery address, and any specific terms or conditions related to the order. The sales order functionality streamlines the sales process and helps ensure accurate and timely order fulfilment.
Invoice Submit: With this feature, users can generate and submit invoices to their customers. An invoice is a document issued by a business to its customers, requesting payment for products or services provided. The software likely provides templates for invoices, and users can customize them with relevant transaction details, payment terms, and company branding. Automating the invoice submission process saves time and reduces the chances of errors in billing.
Amount Receive: This feature allows users to record and track the amounts received from customers against their respective invoices. It helps in managing accounts receivable and provides insights into outstanding payments. By keeping track of the amounts received, businesses can ensure timely payment collection and maintain a healthy cash flow.
Customer Sub-ledger: A sub-ledger is a detailed subsidiary account that tracks transactions related to a specific customer. The Customer Sub ledger feature enables businesses to keep a comprehensive record of individual customer transactions. This includes sales, payments, outstanding balances, and any adjustments or credits applied to the customer’s account. Having a well-maintained sub-ledger helps in understanding customer-specific financial interactions and assists in resolving payment disputes or discrepancies.
There are some more add-on features on Jason Plug & Play’s Sales module:
Direct Sales: This feature enables users to process and manage direct sales transactions within the software. Direct sales typically refer to sales made directly to end customers without involving any intermediaries or distributors.
Invoice List: This feature provides users with a list or overview of all the invoices generated through direct sales transactions.
Credit Note: A credit note is a document issued by a seller to a buyer, indicating that the buyer’s account has been credited with a certain amount. It is typically used when there is a need to refund or compensate the buyer for goods returned, overpayment, or any other adjustment in the transaction.
Credit Note List: This feature provides users with a list or summary of all the credit notes issued to customers.
The inventory feature focuses on efficiently managing the company’s stock of goods or materials. It tracks the movement of inventory items, keeps a record of stock levels, and ensures proper stock management. When new products are procured or sales orders are fulfilled, the Inventory module updates the stock levels accordingly. This synchronization between Procurement and Sales modules helps in maintaining accurate inventory records, avoiding stock discrepancies, and optimizing stock levels to reduce holding costs.
Item Management: The Item Management feature of Jason Plug & Play offers a comprehensive solution for efficient and organized inventory control. Users can easily create and manage item categories, streamlining the classification process for a diverse range of products. The “Create Item” functionality enables hassle-free addition of new items to the inventory, with the flexibility to input essential details and specifications. With the “List Item” feature, users gain quick access to a complete inventory overview, including item attributes and categorization. Moreover, the “Item Pricing” option allows for precise pricing management, empowering businesses to set and adjust selling prices, cost prices, and discounts with ease.
Item Category: This feature allows users to categorize items based on different criteria, such as product type, brand, or any custom classification. Categorizing items helps in organizing and managing a large inventory efficiently.
Create Item: Users can use this feature to add new items to their inventory. They can enter relevant details for each item, such as name, description, SKU (Stock Keeping Unit), barcode, and other specifications.
List Item: This feature provides a comprehensive list of all items present in the inventory. It allows users to view and access the details of each item, including their respective categories and pricing.
Item Pricing: With this feature, users can set and manage the pricing information for each item. They can specify the selling price, cost price, discounts, and any other pricing-related data.
Stock: The Stock feature simplifies inventory tracking and monitoring, making it an indispensable tool for effective stock management. “Opening Stock In” permits users to record initial stock quantities at the start of a defined accounting period, providing a solid foundation for inventory control. The “Stock Out” functionality accurately logs the reduction of stock due to sales or consumption, ensuring real-time stock level updates. Finally, the “Stock Balance” feature delivers an instant snapshot of the current stock levels for each item, allowing businesses to maintain optimal stock levels and prevent stock outs while making informed inventory decisions.
Opening Stock In: At the beginning of an accounting period or when starting to use the software, users need to input the initial stock quantities for each item. This feature allows users to record the opening stock for proper inventory tracking.
Stock Out: When items are sold or used, this feature enables users to record the quantity of each item going out of the inventory. It helps in tracking the reduction of stock levels due to sales or consumption.
Stock Balance: The stock balance feature provides real-time information on the current stock levels for each item in the inventory. It takes into account both the opening stock and stock transactions (stock in and stock out) to calculate the remaining quantity on hand.
The accounting feature handles the financial aspects of the business, ensuring that all financial transactions related to procurement, sales, and inventory are accurately recorded and accounted for. This includes tracking accounts payable and receivable, managing cash flow, and generating financial reports. The integration with other modules enables seamless transfer of data related to purchases, sales, and inventory movements, making the accounting process more efficient and less prone to errors.
Accounting Settings: This feature allows users to configure and customize the accounting settings according to their specific business requirements. Users can set up various parameters related to their financial operations, such as defining the chart of accounts, specifying accounting methods, choosing the currency format, and setting up tax-related information. Additionally, users can define their fiscal year, which is the 12-month period used for financial reporting and taxation purposes.
Voucher Posting: In accounting, a voucher refers to a document that serves as evidence of a financial transaction. The voucher typically includes details such as the date, amount, parties involved, and the purpose of the transaction. The “Voucher Posting” feature in Jason Plug & Play allows users to enter and record these financial transactions into the system.
Users can input data from various source documents, such as invoices, receipts, or purchase orders, and the software will post these transactions to the appropriate accounts in the general ledger. This process ensures that all financial activities are accurately recorded and reflected in the accounting system.
Voucher List: The “Voucher List” feature provides users with a comprehensive view of all the vouchers that have been posted in the system. It serves as a ledger or journal where users can review and track all financial transactions that have taken place within a specific period.
The voucher list typically displays important information related to each transaction, such as the voucher number, date, amount, and accounts affected. Users can use this list to verify the accuracy of transactions, reconcile accounts, and generate reports for financial analysis and auditing purposes.
Accounts Report: The Accounts Report is a comprehensive and automated financial reporting feature within the “Jason Plug & Play” software. It is designed to assist users in analyzing and tracking financial data related to their accounts, providing valuable insights into their financial health and performance.
Jason Plug & Play software that is designed to be user-friendly and easily accessible, with several key features that make it attractive for various users:
Jason Plug & Play is designed in a way that even individuals with limited technical expertise can use it without much difficulty. The user interface is intuitive and straightforward, making it accessible to a wide range of users.
The software is equipped with automation capabilities that enable quick and efficient analysis of data and generation of reports. This saves time and effort for users, as they don’t need to manually process and compile data for analysis and reporting.
The emphasis on being user-friendly suggests that the developers have focused on creating a solution that is not only easy to use but also caters to the needs and preferences of the users. Additionally, being affordable means that the software is reasonably priced, making it accessible to a broader audience.
Jason Plug & Play utilizes a cloud-based infrastructure, where data is stored and processed on remote servers accessed through the internet. This allows users to access their data from anywhere and at any time, as long as they have an internet connection. The centralized data also ensures that users have a comprehensive view of their information in one place.
It comes with automatic updates, sparing users from the hassle of manually keeping it up to date with the latest version. Furthermore, it provides data customization options, empowering users to tailor the software to their distinct needs and preferences.
The software follows a modular approach; it is designed as a collection of individual modules or components. Each module serves a specific function, and they can be combined or used independently based on the user’s requirements. This modularity offers flexibility and scalability, as users can choose the specific functionalities they need without being burdened by unnecessary features.
With Jason Plug & Play, SMEs can effortlessly digitalize their business operations and enhance productivity. This user-friendly and affordable cloud-based software offers automated analysis and reporting, empowering users to make data-driven decisions efficiently. Its modular approach allows customization; ensuring businesses can tailor the software to their specific needs, while the centralized data access enables real-time insights from anywhere. Embrace the future of SME management with Jason Plug & Play and unlock the potential for growth and success in the digital era.