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vendor management system

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Vendor Management System

“PARTNER” Vendor Management System for Corporate Office, Commercial and Manufacturing or service industry.

Our company “Opus Technology Limited”provides corroborates “PARTNER” vendor management solutions that ensure well-organized management & significant tool for successful organizations. It establishes vendor registration policies and defines new vendor request forms as well. By “PARTNER” VMS, it can easily make new vendor on board and track supplier information. It is Centralized repository of all vendor records and files such as insurance certificates & vendor qualifications in system. It has a full document control and access within a secure vendor platform. It can easily import data with mapping for quick and smooth conversion. Reporting tools can track active vendors within the system. “PARTNER” VMS can review full audit trail with time/date/user stamps. It has a good feature for evaluating the performance with ratings and scorecards with configurable criterion. Through the system, user can measure vendor risk management and audit and search inventory also. Sometime organizations need to determine causes for vendor under-performance with historical data. It has a excellent features like vendor scorecards; through this system can mitigate risk with configurable risk ratings. “PARTNER” Vendor management software can identify leading suppliers with KPI tracking. It can also report all factors identified within a non-conformance to decrease future risk. Late delivery and defective inventory can be tracked from this software. Furthermore, it can Create and assign precautionary tasks to specific vendors based on their history data. Depending on the size of the company and their distinct requirements, they could potentially do business with anywhere from a few dozen to thousands of different vendors. Each of these business agreements are unique to the individual vendor and therefore require specific contractual terms and payment rates. These relationships and agreements must be individually maintained through a necessary Vendor Management System.

The businesses and individuals that provide goods and services to an organization are considered its vendors. A company for business purpose could work with a few, dozens, or even hundreds of different vendors, all with different contract terms, pay rates, agreement, NDA and points of contact that must be managed through a vendor manager. So, these terms of operational activities could be manageable by the “PARTNER” vendor management system. This solution is able to produce a countless variety of reports to the management that will help and assist them in decision making. Organizations have a diversified group of vendor from all levels that can affect the system of operation.

The term vendor management system is used when describing the activities included in researching and sourcing vendors, obtaining quotes with pricing, capabilities, turnaround times, and quality of work, negotiating contracts, managing relationships, assigning jobs, evaluating performance, and ensuring payments are made. It requires a lot of skills, resources, and time. Depending on the platform's sophistication, typical uses of a Vendor Management System

  • Initiating a talent or project request
  • Evaluating project bids and hiring workers
  • Onboarding and off boarding Workers
  • Reviewing times card And expenses
  • Analytics, benchmarking and optimizing

  • Features of our Vendor Management System

    Cost Saving

    “PARTNER” Vendor Management System is a very much effective for operation. General user can record of vendor details information in the software system. It is avoid paying above-marketing pay rates and suppler markups, and leverage reporting to evaluate current spend

    Visibility and Transparency

    “PARTNER” Vendor Management System can minimize “rouge” spend by departments and enable measurement of supplier performance. Through this software system, user and top management can get a visibility and transparency report.


    Our user “PARTNER” Visitor management system is very user friendly desktop application; it requires very little training for the operation of software, its keeping track record of its visitors in the premises with utmost ease.

    Improved talent quality

    “PARTNER” Vendor Management System can optimize the talent pool by enabling more supplier options, particularly with a vendor-neutral approach.

    Reduced Compliance Risk

    “PARTNER” Vendor Management System Follow consistent processes to ensure full compliance with federal, state and local laws and standards


    “PARTNER” visitor management software systems solution data security is very strong. A new system will improve the accuracy, consistency, and security of data, all through built-in resources and firewalls.

    An Overview on the Development of “PARTNER” vendor management system

    The “PARTNER” Vendor Management System (VMS) program through Corporate allows members to manage their non-employee workforce effectively, securely, and in full regulatory compliance for increased flexibility, rapid scalability, and cost savings.

    The initial practice of managing visitors has been a manual process of documenting that is subjected to mistakes and not a false proof Solution. The front desk or the reception fills in registration sheets that record the movement of visitors in and out point of the premises. This form of recording isn't very helpful in decision making as producing reports with this information can be a hassle and there is a higher possibility of generating inaccurate reports. The time consumed in generating these manual reports is significantly much longer, the software development for the “SHAGOTOM” Visitor management system is able to create very accurate reports within a short period of time that helps the management make valuable and efficient decisions with regard to managing visitors within the organization. An automated visitor management system uses both software and hardware that generates a detailed report on all the visitors and meetings in a building.

    Vendor provide their inputs input the data into the software, after information captured and the visitor management software will collect and process this information that best fits the organization. The Biometric or RFID card readers can be the same readers used for any access control solutions. Our “SHAGOTOM” Visitor management system supports all forms of access control doors and gate that will be integrated into the electromagnetic locked doors or flap barrier or turnstile gate, or revolving gates.

    Measurable Results:

    “PARTNER” Vendor management allows businesses to gain access to vendor performance tracking, providing spend visibility, cost controls, cost reduction results, document management, process improvement, compliance tracking and more.

    Vendor Management Solutions manage potential supplier risk whether in terms of unforeseen cost implications or regulatory compliance. VMS provides businesses with a clearer view into the unpredictability of billing and vendor costs that can result in lost profits when not managed.

    Increased Efficiencies with Document Management:

    A “PARTNER” vendor management solution increases overall efficiencies in the form of improved security of confidential files. If a business does not have the appropriate means to safely secure files, VMS tools provide a safe document management service for confidential information, agreements, terms, licensing agreements, inspection reports and more.

    Reduced Costs:

    Vendor management is more than getting the lowest price. The key is for both sides to align on what constitutes a good value. When you have increased visibility, you can see invisible costs which results in better control in order to save.

    Corporate Compliance:

    “PARTNER” vendor management system can manages business contractual compliance, which includes a standardization of all billing processes. This process includes bill rate standardization and management. Once you have a supplier active in a vendor management system, you can track and measure performance against the contract to ensure that the company is meeting your needs and complying with your requirements.

    Industry experts argue that it is necessary for businesses to put in place a quantifiable contract compliance performance metrics to achieve the types of savings opportunities that best-in-class organizations realize on a daily basis.

    Eliminating purchases made within an organization that are not in compliance with negotiated contract terms reduces wastes and can reduce costs. Structured vendor management implementation results in vendor fraud reduction and has an immediate impact on vendor processes and visibility into nnecessary spends. Quantifiable measurements for compliance help to identify these underperforming segments.

    Monitor and Track Performance:

    The data and analytics you receive from tracking performance can signal challenges before they become problems and identify areas that may need improvement. Robust analytics provide unique visibility into vendors, expenses, budgeting and profits. The ongoing fully managed process magnifies ROI results.

    Advantages of our “PARTNER” Vendor Management Systems

    This “PARTNER” vendor management system, 11 advantages are available for a good business. Please consider these carefully as you grow and mature your vendor management program:

    It gives you cloud storage for all things vendor related – Unlimited storage and less chance for loss of critical data if your facility has a business disruption.

    You centralize your vendor management program across multiple lines of business – An industry best practice is to centralize vendor management – even if that means still relying on the lines of business to interact with vendors. A centralized model allows you to standardize terms, practices and expectations.

    Your due diligence and ongoing monitoring tasks are automated and streamlined – No more missed dates and no more confusing and disparate practices – a software solution will help to automate and create easy to replicate processes.

    You have an improved area for document storage – Filing cabinets are going the way of the do-do bird – you need to take advantage of the power of network computing.

    The likelihood of maintaining a disciplined approach to vendor management is increased dramatically – By using software, your processes will become better organized, more routine and regimented.

    It provides cost management for contracts – Vendor management software can help you easily manage contracts, view key terms and never miss renewal notification or termination steps.

    Reporting needed for exams is easy – Rather than relying on ad-hoc reports, creating a highly customized standard set of reports that clearly identify areas of concern will help you meet your board’s and examiner's needs for accurate and comprehensive information.

    Errors are reduced – Less manual processes mean fewer human errors.

    Key dates are not missed – Whether its contract dates, due diligence deadlines, periodic risk assessments or ongoing monitoring requirements, a software solution can leverage automated scheduling so you’re never at risk of being overdue.

    There’s less likelihood of overlooking critical information – Automated solutions can track crucial events so that you’re not at risk of losing sight of key data.

    Efficiency is increased dramatically – The precision and perhaps the best argument for an automated solution is helping to close the gaps of juggling manual tasks by creating a process driven workflow that is scalable and reliable.

    Distinctive features of our “PARTNER” vendor management system

    1. By “PARTNER” Vendor management system, it can process and work in Centralized repository of all vendor records and files such as insurance certificates & vendor qualifications as well.

    2. After input relevant data of any vendor into the software system, it always.

    3. Send and receive email and calendar task alerts. It is also a distinctive feature of “PARTNER” Vendor management system.

    4. “PARTNER” Vendor management system can track active vendors within the system through multiple reporting tools.

    5. “PARTNER” Vendor management system is a very efficient tool to get real time information. By this software it can Identify leading suppliers with KPI tracking.

    6. “PARTNER” Vendor management system can make good record from late delivery and defective inventory from all vendor business transaction. By the real data, a organization can make a good decision and action about a particular vendor.

    7. “PARTNER” Vendor management system has very good reporting tools. It can make Report from all factors identified within a non-conformance to decrease future risk.

    8. It can review full audit trail with time/date/user stamps.


    A “PARTNER” Vendor management system can create a good controlled for a business premises with a smart solution that is able to monitor the vendor in the premises without much human interference. Vendor management system has many characteristics making this system a success and a positive investment. A finely designed and customized vendor management system can provide solutions and capable of evaluating the business overall supply chain requirements and advice the user for their best fit solution

    Which Brand We Work With?

    Opus will provide “PARTNER” solutions for companies in all scales that acquire our solutions for their organization. We can install the tailor made vendor management system for individual organizations for taking into consideration for various factors related to that specific organization. Opus is proud to be partners with some of the largest and prestigious vendors in the field of security and business management systems that create unique quality products trusted by client’s worldwide .Our counterfeit proof solutions help in creating a smooth vendor Management Solutions that works efficiently and effectively in all conditions and markets around the world.



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