Digital Archiving Modernization: Data Archiving Mgt. Software Implementation for LIC, PHQ
Digital Transformation in Records Management: Data Archiving Software Deployment at LIC, PHQ
Implementation of Data Archiving Solution for Life Insurance Corporation Unit at Police Headquarters by Opus Technology
Case Study: Secure & Scalable Data Archiving System for LIC Records
Client: Bangladesh Police – Life Insurance Corporation Unit, Police Headquarters
Delivered by: Opus Technology Limited
Client Website: www.police.gov.bd
Client Overview
The Life Insurance Corporation (LIC) Unit at the Police Headquarters (PHQ) manages a critical mass of documents, forms, and beneficiary records pertaining to insurance claims, policyholders, and personnel. Over the years, the reliance on paper-based archives and scattered digital storage systems led to challenges in document retrieval, data integrity, and long-term preservation. A reliable and secure data archiving system became essential to centralize information, minimize data loss risks, and streamline file access.
Project Summary
Opus Technology Limited implemented a secure and scalable Data Archiving Software tailored for LIC’s operational and compliance needs. The software supports structured and unstructured data archiving, document digitization, search functionality, backup protocols, and access control mechanisms, ensuring smooth data lifecycle management in line with governmental data retention policies.
Key Objectives
• Centralize the archival of physical and digital LIC records
• Enable rapid search and retrieval of legacy documents
• Ensure long-term preservation of sensitive insurance data
• Strengthen data protection through role-based access
• Support scalability for future integration with e-Governance platforms
Challenges
🚫 Fragmented storage across different departments and media
🚫 Risk of document degradation and loss in physical archives
🚫 Slow manual retrieval causing delays in policy servicing
🚫 Compliance gaps due to lack of standardized archiving practices
Our Solution
Opus Technology deployed an end-to-end Data Archiving Software solution equipped with:
✅ Document Digitization Module – Converts paper records to secure digital formats
✅ Metadata Tagging & Indexing – Enables efficient categorization and retrieval
✅ Role-Based Access Control – Secures sensitive records with permission levels
✅ Backup & Disaster Recovery Protocols – Ensures data integrity and resilience
✅ Search & Filter Engine – Instant access to decades of historical records
✅ Audit Trail & Logs – Monitors data access for compliance and security
Results & Impact
📈 Improved Data Accessibility – Authorized personnel can retrieve archived documents within seconds
📈 Enhanced Data Security – Reduced risk of data loss, breaches, or unauthorized access
📈 Operational Efficiency – Faster processing of claims and internal requests
📈 Regulatory Compliance – Supports archival requirements set by government authorities
📈 Sustainable Transformation – Digitized infrastructure reduces reliance on paper
Conclusion
The successful deployment of the Data Archiving Software by Opus Technology marks a major step in LIC PHQ’s digital modernization journey. With improved document management, enhanced data governance, and optimized workflows, the LIC Unit is now better equipped to serve stakeholders efficiently and securely.
💡 Opus Technology – Trusted Digital Solutions for Smarter Public Administration 🗂️🔒