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Visitor Management System


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Visitor Management System


Visitor management system “SHAGOTOM”for Offices and commercial & Residential buildings



Our company “Opus Technology Limited” provides false proof “SHAGOTOM” visitors management solutions that ensures an efficient management of visitors and guest at all your office and building entrances. It is a complete management of your organization with a complete visitor tracking solution with a visitor's management system that works with intelligent software and smart access card gates creating a solution that is able to produce details of your visitors, guests and other stake holders who visit and enter your premises. This smart solution is able to provide detailed information about the time of entry, time of exit, identity of the person(Official/Non official), purpose of their visit, their frequency of visits, time spent within the premises, the areas of visits and more information that is relevant to track the whereabouts of the visitors. This intelligent “SHAGOTOM” visitor management system is only potential with an efficient visitor management system and the smart access control visitor's gates.

This solution is able to produce a countless variety of reports to the management that will help and assist them in decision making. Organizations have a diversified group of visitors from all levels and ethnicities that can affect the system of operation, however an intelligent visitor management ensures a standardization method of managing these groups of people that can include employees, colleagues, contract workers, competitors, suppliers and vendors, government officials, guests, friends, relatives, and other third parties involved for the operation of the work place. The duration of the visits per individual can vary on the aspect of their visit as some may acquire short stay for a couple of hours while some others may have longer visits. Authorization permit for various areas of the premises can be delegated at the time of entry as requested by the contact person within the organization. Security of the organization will be strengthened as the business will be able to monitor all individuals and their belonging at the time of entry and hence tracking every move of the visitors within the premises. An efficient visitor management system is vital in the current context of security for business organizations or residential or Guest managing system in big venues.






Features of our Visitor’s Management System

Saving Time

Our “SHAGOTOM” Visitor management system works in advance and can be planned as per requirement for pre-plan/visit. In the case of pre-planned visits, a pass can be generated with completed registrations enabling quick access for visitors into entry and exit point.

Organized

In our “SHAGOTOM” Visitor management system, there is a notification system is available which work via e-mail or Text messages to the visitor and it can be sent and the host can be notified when the visitor is in the premises for the event or not , it works as an acknowledgement of entry or exit.

Conveniences

Our user “SHAGOTOM”Visitor management system is very user friendly desktop application; it requires very little training for the operation of software, its keeping track record of its visitors in the premises with utmost ease.

Security

The “SHAGOTOM” Visitor management system is very much secure software, after installing the this software, it guaranties a higher monitoring security assistance with a well managed entry and exit monitoring system in a particular place

Access control

From “SHAGOTOM”The visitors can be enrolled into the premises with finger prints or the use of RFID Cards by “SHAGOTOM” Visitor management system. This ensures the visitor is given the permission only to allocated areas in the premises and will vary between visitors.

Report generation

From “SHAGOTOM” Visitor management system, a customized report can be generated by any organization to gather various relevant information’s to the organization that helps to improve the monitoring aspects of the company or residential area.



An Overview on the Development of “SHAGOTOM” visitor management system



The initial practice of managing visitors has been a manual process of documenting that is subjected to mistakes and not a false proof Solution. The front desk or the reception fills in registration sheets that record the movement of visitors in and out point of the premises. This form of recording isn't very helpful in decision making as producing reports with this information can be a hassle and there is a higher possibility of generating inaccurate reports. The time consumed in generating these manual reports is significantly much longer, the software development for the “SHAGOTOM” Visitor management system is able to create very accurate reports within a short period of time that helps the management make valuable and efficient decisions with regard to managing visitors within the organization. An automated visitor management system uses both software and hardware that generates a detailed report on all the visitors and meetings in a building.

Visitors provide their proof as an identity card or their business cards for input the data into the software, after information captured and the visitor management software will collect and process this information that best fits the organization. The Biometric or RFID card readers can be the same readers used for any access control solutions. Our “SHAGOTOM” Visitor management system supports all forms of access control doors and gate that will be integrated into the electromagnetic locked doors or flap barrier or turnstile gate, or revolving gates.



Advantages of our “SHAGOTOM” Visitors Management Systems

This “SHAGOTOM” Visitor management system is not only ensures the security of a premises and tracks your entry and exits point within your organization but is able to assist in managing schedules and organizing business meeting for a smooth operation. The Visitor Management is a module that is designed to meet the purpose of managing visitors and guests in a professional and systematic method without compromising security, productivity and creating a good hospitable environment. Our “SHAGOTOM” visitor management system is an effective solution for companies to manage some of the visitors who may include customers, suppliers, colleagues, maintenance staff, competitors, government officers, guests, friends, relatives and other individuals. These policies will help in creating a tailor made visitor management solution that operates with the applied set of policies installed in visitor management solutions in helping the organizations tackle the entry of visitors



Distinctive features of our “SHAGOTOM” visitor management software



Your Visitors can be pre-registered by the hosts via online prior to the visit by “SHAGOTOM”, by doing it is saving time and avoid the hassle at the time of entry. It has a enables of a pre-registration function on their Employee self-service (ESS) page that allows where the host to enter visitor details, including name, organization, date, time, purpose, etc. Security will be notified of all the pre-registered visitors for the day and the visitors pass are created prior to the visit with the details registered on the visitor management system. An automated email / SMS as a confirmation will be send to visitor before 12/6 hours, if the visitor not the attending the meeting as per pre-register schedule time. This ensures quick checks-in process for the visitors at the time of arrival. By this service, “SHAGOTOM” Visitor management system user will be available to report to the top management regarding the matter for a particular event.

Easy-to-Use “SHAGOTOM” Visitor management system is a desktop application with very user friendly to learn and operate efficiently. Most often in Business organizations, the security staff at the access points lack computer skills and literacy skills which in turn creates issues with sophisticated and complicated applications to be handled at that point, the software applications are very basic interface designed considering the end users of the solution.

Visitor e-Pass Creation is an advance option in “SHAGOTOM” Visitor management system. It offers options to create either an e-Pass with access rights or a Paper pass for a visitor. Customized visitor pass with visitor name, photograph, organization name, contact details and escort name can be produced by the person in charge of handling the visitor management system within the organization. Visitor Management also maintains records of all visitors belonging at the time of entry and their proof of identity for the purpose of a secured working environment. “SHAGOTOM” Visitor Management allows enrolling visitors fingerprint or RFID cards in authorizing access to only selected areas the visitor are permitted to access. This prevents protection of valuable assets and secures the safety of business from prying eyes. This feature can be tailor made to fit every visiting individual depending on their visiting level of priority.

Visitor Escorts are necessary for many high-security organizations like science and research laboratories, defense, intelligence and detective agencies, government offices, banks, finance and consultancy firms. Our software is providing the feature that enables in selecting an escort for every visitor, and thereby they can accompany the visitor to the scheduled place. However, in highly secured areas within the premises the escort and the visitors are both required to present their credential in a specified time period to allow authorized entry.

“SHAGOTOM” Visitor management system Dashboard is very dynamic. Our “SHAGOTOM” Visitor management system Software can provide unique feature of live dashboard that enables a quick overview of all the visitors in a graphical format generating live data of visitors within the premises, status of visitor passes, pre-registered visitors, new visitors, etc. In “SHAGOTOM” Visitor management system, Frequent Visitors or Regular visitors such as couriers, suppliers, customers and maintenance staff visit the organization regularly and the system records of all the visitors aiding the individual in charge of entry at the premises to track the visitor information in the records and eliminate the need for data re-entry in preparing visitor pass. This feature saves time and eliminates date re-entry cutting improving efficiency of the organization in all aspects of the visitor management system solution.

From “SHAGOTOM” Visitor management system user can get all type of visitor Reports from Admin. It can be also the security personals can generate a wide variety of reports, this reports are such as • Visitor pass validity and status,

  • Visitor punch details
  • Pre-registered visitors
  • Visitor access denied
  • Blocked visitors
  • Expired passes, etc


  • This Visitor management system could be useful for different requirements of the organization and also create a strong database of the visitors. These reports can be exported in numerous file formats including PDF, CSV, Excel, Word and RTF to best fit the organizations requirements.



    HOW WILL OUR “SHAGOTOM” VISITOR MANAGEMENT SYSTEM HELP YOU IN YOUR BUSINESS?



    A “SHAGOTOM” Visitor management system can create a controlled access to the business premises with a smart solution that is able to monitor the visitors in the premises without much human interference. Visitor management system has many characteristics making this system a success and a positive investment. A finely designed and customized visitor management system with the help of professional security solutions that is capable of evaluating the premises security requirements and advice the client their best fit solution.



    Which Brand We Work With?



    Opus will provide “SHAGOTOM” solutions for companies in all scales that acquire our solutions for their organization. The visitor management system solutions we supply, install are tailor made visitor management system for individual organizations taking into consideration for various factors related to that specific organization. Opus is proud to be partners with some of the largest and prestigious vendors in the field of security and business management systems that create unique quality products trusted by client’s worldwide .Our false proof solutions help in creating a smooth Visitor Management Solutions that works efficiently and effectively in all conditions and markets around the world.



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