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Accounting Management System


Accounting Management System “JASON” for Offices and Commercials:



Our Company “Opus Technology Limited” provides “JASON” Accounting Management System for office and real-time access to essential firm, staff, and client information.Opus online accounting software is a multi-functional web-based application, specially designed for the user’s benefits. With functions such as remote web-based log in, multi-location entry, real time updates and automatic software upgrades, the system creates an effective and efficient working process for the users. The way it process is very user friendly.Opus Accounting Management System (AMS) is a web based accounting solution for today ever dynamic business frontier. It is design to assist business owners to have a complete overview of their growing empire. It can generate an array of accounting reports such as Ledger, Sub-ledger Balance Sheet, Profit and Loss and etc. This intelligent “JASON” Accounting management system is only potential with an efficient management system and the smart control.

How familiar are you with the accounting rules and concepts utilized by accounting systems? If you were more confident with the information generated by your accounting program, would it help you to use it more effectively to run your company? More importantly, do you understand how your Accounting Policies and Procedures integrate with the accounting rules and concepts to produce the internal controls you need?

On one hand, popular accounting programs for small and mid-sized businesses have become more widely used than ever before. On the other hand, industry consolidation has significantly reduced the accounting program choices to a handful. These choices are typically inexpensive, easy to implement, and come with little support to develop appropriate accounting policies and procedures to ensure that the data generated by these programs is accurate and complete. Entry-level software like QuickBooks and mid-level software like MAS-90 or Great Plains share this common deficiency. “Support” documentation is long on the explanation of user features and short on accounting policy and procedural advice.

Your Accounting manual, associated accounting procedures, and accounting documents, establishes your Accounting Management System. The system is designed to result in improving the effectiveness of your accounting operations and in your ability to satisfy auditor requirements.

Maintenance of the Accounting Management System “JASON” is the responsibility of the Controller/CFO in conjunction with the Accounting Department. The Controller maintains all documents that identify the sequence of accounting processes and, in conjunction with the appropriate department managers, defines the interactions of the processes within the procedures defining these processes. Processes for management activities, provision of resources, and measurement reporting are included. Accounting procedures should include the methods needed to ensure that the accountability and control of processes are effective. Top Management ensures the availability of resources to support the accounting operations and monitoring of processes through regular interaction with accounting department managers and through review activities at accounting Management Review meetings.

Accounting department managers and the CFO/Controller monitor, measure, and analyze accounting processes and implement any actions necessary to achieve intended results and continual improvement of the processes. These results are monitored at Management Review meetings.Any financial processes that are outsourced that may affect your company’s conformity to requirements must also be controlled. The Controller and appropriate department manager(s) are responsible for defining the methods to control outsourced processes and procedures.

Imagine the months of decision making preparation, the months of development, the reams of Accounting Policies and Procedures documentation, and the total costs that easily went from tens of thousands to hundreds of thousands of dollars. Compare this with current practice: The company owner (or the controller or other designee) walks into a local retailer, picks up a copy of the most successfully marketed accounting software package (i.e., the one occupying prime shelf space), drives back to the office, and loads the program on any available PC. There you have it — the decision making process, needs analysis, implementation, and installation, all for one low price — or is it?

None of these accounting programs comes with supporting accounting policy and procedure documentations. Internal controls do not exist and require manual processes and extra paperwork. Your accounting software does not come with support to help in your compliance with Sarbanes Oxley. Of course you can develop your accounting policies and procedures yourself, from scratch. But, this takes a lot of time and expertise.

Managers of the Accounting Management System are to promptly evaluate findings and recommendations reported by auditors and then determine proper actions in response to audit findings and recommendations (e.g., develop corrective actions). Accounting Managers should complete, within established time frames, all actions that correct or otherwise resolve the matters brought to management’s attention.

The audit resolution process begins when the results of an audit are reported to management, and is completed only after actions have been taken that correct identified deficiencies, produce improvements, or demonstrate the audit findings and recommendations are either invalid or do not warrant management actions






Features of our “JASON”

User Friendly

“JASON”Accounting software are generally easy to learn and use in day to day business operations. Once accounting software setup is installed, then you can keep your business and accounts up to date. Accounting software’s can process statements and invoices automatically into the correct categories. User friendly accounting software allows you to manage employees and business efficiently with a few clicks.

Reliability

“JASON”As we know that the reports generated by accounting software are accurate and authentic. So statements prepared by accounting software are very high because computers are reliable.

Security

“JASON”Since online marketing grows rapidly some business owners might be worried about their customers and business security. However, security providence for online business runners is top priority by Software Company’s deal in accounting software’s. Online accounting software take care of customers credits information very well. Accounting software keep secure customer credits cards, user name, passwords and other personal information. Because hackers can easily take money of your customers if your accounting software is not secured.

Payroll

“JASON”accounting software makes it easy to fill out employees forms accurately on time. Manage total amount of money company pay for his/her employees. Using accounting software you can see record of each employee salaries, wages, withheld taxes and bonuses.

Cash Flow

Easy to use “JASON” accounting software will help you to monitor payables and receivables. Effective management of cash flow can help your business to save money. With online accounting software you can manage incentives for the employees and discounts for creditors or customers. In addition, managers and business owner can view overall profit or losses incomprehensible way using accounting software.

Invoicing

“JASON”Invoicing is the most important factor of any business because it brings revenue to your company. Online accounting software saves time of invoicing and prevent the chances of human error like typing mistakes. Accounting software allows you to send invoices directly to clients through emails and save paper, stamps cost.



An Overview on the Development of “JASON”



Only twenty years ago, small to medium sized businesses faced daunting choices for selecting accounting systems. There were only three choices: Continue to use a full manual system (a comprehensive pegboard “one-write” system, employing many journals anchored to an imposing cloth bound general ledger book that rivaled the size of the largest Webster’s Dictionary); purchase or lease a computerized accounting system; or build your own automated system.

The manual accounting systems were not trivial. They were produced by major firms, which provided on-site implementation and training. These systems were well documented with many accounting policies and procedures built into the regimented use of the “one-write” journals and corresponding ledgers. Internal controls were manual at best.

An alternative decision was to purchase or lease an automated accounting system. But this required another decision of whether to buy a “ready-made” product or build your own. To make this decision, the company would typically hire a consultant or CPA firm to perform a comprehensive “needs” analysis. The consultant would eventually select, either a commercially built multi-module accounting program (like Solomon, our Real World), or a programmer to develop the structure from custom code (RPG was a popular language used to create custom accounting programs).

“JASON” or Either one of these alternatives would have to run on a leased or purchased dedicated mini-computer system, (the IBM 36 was the popular mid-size business choice for many years). Both solutions required tremendous resources in time and money. Even the “ready-made” solutions required plenty of additional programming to fit it into the specific company’s needs. For a half a year or more, various consultants, programmers and specialists would write code, test and rewrite code.

In either case, documentation was paramount. Hence Accounting Policies and Procedures, as they applied to the mechanics of the accounting system were well documented as a by-product of the installation and implementation process. The total costs in the purchase or lease of the hardware and software (ready-made or custom built), and in the company’s own human resources, was staggering.

Imagine the months of decision making preparation, the months of development, the reams of Procedures documentation, and the total costs that easily went from tens of thousands to hundreds of thousands of dollars. Compare this with current practice: The company owner (or the controller or other designee) walks into a local retailer, picks up a copy of the most successfully marketed accounting software package (i.e., the one occupying prime shelf space), drives back to the office, and loads the program on any available PC. There you have it — the decision making process, needs analysis, implementation, and installation, all for one low price — or is it?

None of these accounting programs comes with supporting accounting policy and procedure documentations. Internal controls do not exist and require manual processes and extra paperwork. Your accounting software does not come with support to help in your compliance with Sarbanes Oxley. Of course you can develop your accounting policies and procedures yourself, from scratch. But, this takes a lot of time and expertise.



Advantages of our “JASON”

There are so many advantages of using an accounting software for small to large sized business companies. Companies use accounting software to manage and enhance their productivity at desire level with better customer satisfaction. Accounting software can bring unbelievable advantages within it for your organization read below: Accounting software are generally easy to learn and use in day to day business operations. Once accounting software setup is installed, then you can keep your business and accounts up to date. Accounting Management System software’s can process statements and invoices automatically into the correct categories. User friendly accounting software allows you to manage employees and business efficiently with a few clicks.

Since all the calculations are handled by the accounting software automatically it saves time and money both. Accounting software eliminates many of the mundane and time consuming processes associated with manual accounting.

Different individuals of the departments can access data at a single time via accounting software to perform various operations. Accounting software allow access of data with in the office and outside of the office. Using accounting software access of data any time is not a big job now.

As we know that the reports generated by accounting software are accurate and authentic. So statements prepared by accounting software are very high because computers are reliable.

The entire process of preparing accounts becomes faster using accounting software. Furthermore, you can prepare statements and reports instantly with a single click on a button. Managers don’t need to wait for hours or a couple of days to get their hands on important reports just because of accounting software.

Since online marketing grows rapidly some business owners might be worried about their customers and business security. However, security providence for online business runners is top priority by Software Company’s deal in accounting software’s. Online accounting software take care of customers credits information very well. Accounting software keep secure customer credits cards, user name, passwords and other personal information. Because hackers can easily take money of your customers if your accounting software is not secured.

Online accounting software makes it easy to fill out employees forms accurately on time. Manage total amount of money company pay for his/her employees. Using accounting software you can see record of each employee salaries, wages, withheld taxes and bonuses.

“JASON” Easy to use accounting software will help you to monitor payables and receivables. Effective management of cash flow can help your business to save money. With online accounting software you can manage incentives for the employees and discounts for creditors or customers. In addition, managers and business owner can view overall profit or losses incomprehensible way using accounting software.

Invoicing is the most important factor of any business because it brings revenue to your company. Online accounting software saves time of invoicing and prevent the chances of human error like typing mistakes. Accounting software allows you to send invoices directly to clients through emails and save paper, stamps cost.

Accuracy is necessary for all types of businesses because a minor mistake in the calculation can possibly lead to significant losses. Accounting software keeps you away from these types of mistakes. Once data are entered accounting software will automatically do calculation operations on it.

One of the biggest benefits of using an accounting software is it save money. For small sized businesses hiring of an accountant can be expensive because they run on a tight budget. On the other hand buy suitable accounting software as per your business requirements. Pay monthly small fee each month for subscribed online accounting software and on the training of employees how to use it.

Old fashioned ways of managing accounts details on papers can be tedious now a days. Your employees will become less productive. Filling out paperwork every time is a difficult job to do while in accounting software half work is already done. Accounting software helps you to manage and enhance hidden talents of your employees.

Accounting software helps you to find business gaps and hurdles in achieving business set goals or priorities. Accounting software helps you to track down new business trends, losses and profits to enhance your company productivity. Accounting software gives you advantage of viewing data in different formats like data in tables and charts. You can easily view and perform every task related to your organization. New employees can learn easily and fast. On clicks user can delete and update any data. A company can also restrict an employee use or access of operations using different customized setting features.



Distinctive features of our “JASON” Accounting management software



You’ve learnt what is accounting software, but what are its main benefits? It’s important that you ask yourself the question of why use accounting software at all. Well, finance professionals find accounting software to be the companies’ most valuable asset that cuts costs and drives productivity. With an appropriate system in hand, companies automate bookkeeping tasks and draft in-time tax-friendly reports, but what is most important, they can forecast expenses and develop a smarter investment strategy with this system.

These are the key benefits of “JASON” accounting software:

1. Simplification. Accounting systems put finance control in the hands of a non-accounting audience, as they are designed to give numbers a meaning, and to perform automated calculations. With little to no training at all, the business owner can complete all accounting operations and comply with legal standards from his own computer (mobile device), and without paying an external party to keep his budget in the loop.

2. Cost savings. Accounting and finances systems automate core calculations and administrative procedures, and take control of your revenue framework so that you won’t have to outsource finance management to an external expert. In parallel, they also reduce costs related to printing and distributing documentation, and store sensitive data in secure and monitored locations.

3. Full financial transparency. From an accountant’s or an auditor’s point of view, the highlight of good accountancy systems is that they avoid costly and recurring human errors. In the business scenario, calculating inaccurate totals or failing to report data in time can lead to a crisis, and that’s where automating calculations is most useful.

4. Accurate forecasting. “JASON” It’s one of the main advantages of accounting software. Understanding in detail the patterns and trends of your financial performance is something that would take ages to complete without a solid system. Accounting software gives numbers a meaning, helping you understand where to cut expenses or where to invest more. With a clear overview of your current financial state, you will find it easier to develop smart strategies and allocate resources the right way.

5. Productivity. Should a business owner have to choose a single suite of digitized services to improve performance, his first option should definitely be accounting software. These systems drill deep inside the most cumbersome, day-to-day tasks of companies, collect, organize, and analyze their most sensitive data, and what is most important, make smarter use of their money.

6. Tax compliance. Many of today’s top accounting systems are dedicated to payroll assistance and reporting, and adhere to tax regulations automatically. Once you’ve activated them, they become your number one source of tax and audit information; they store all the important details for you to maintain a transparent workflow.

7. Improved relationships with customers. One could argue that accounting software has little to do with how customers are served, but that couldn’t be any further from the truth. Most accounting systems nowadays (regardless of their main functions) work around effective billing and invoicing, and prevent all sorts of delays and miscommunication. They are also easy to personalize on the business’s behalf, and thus, make company performance appear more professional and credible. 8. Security. Financial data is the company’s most valuable information and must be prevented from falling into the wrong hands or getting lost by mistake. That’s exactly what accounting & finance systems do for their users, prevent accounting from being jeopardized in any way, and keeping an extra copy in case you need to retrieve them. In most cases, you will get to build your internal security structure, and decide who will have access to sensitive data.

We’ve defined what accounting software earlier in the article is, let’s now consider its various types. Depending on the type of operations, accounting & finance systems fall under four different categories. Note that there are also comprehensive accountings suites designed for enterprises that combine the best features of each category. Here is a brief overview:



Billing & Invoicing systems
Billing and invoicing systems complete companies’ basic, day-to-day tasks, including check writing and informing customers on their due payments. They are important to preserve control over the accuracy of accounting figures, and make service look more professional and credible to the end-recipient. On the company’s side, billing and invoicing tools help document finance activity and prepare it for authorization and validation.

ayroll management systems
If looking to preserve control over your account payables and account receivables, you should be looking for payroll management systems that will handle it all. These tools were developed to perform an array of different tasks, including calculating employees’ salaries, cutting deductions, depositing the salary directly into staff members’ bank accounts, producing tax forms and payslips and more. On the long run, they will secure your financial transactions, cut expenses, and help prepare detailed reports.

Enterprise resource planning systems
This is one of the most important accounting software categories that combine all systems used for product planning, material purchasing, inventory management and control, distribution, accounting, marketing, finance, and HR. The latest ERP solutions also offer modules for CRM and business intelligence, so that the company can learn from its own practices and prepare better strategies in the future.

Time & Expense management systems
These apps were designed to help expedite billing cycles and approve expenses on the go, and are usually configurable enough for any business to adjust them to its operation pace. The core rationale behind them is to help collect payments faster, and detect slow and ineffective practices that were not visible before. Their biggest advantage is being able to produce detailed graphical reports on how time and resources are being used in each company.



HOW WILL OUR “JASON” ACCOUNTING MANAGEMENT SYSTEM HELP YOU IN YOUR BUSINESS?



How does accounting software work exactly and what features do it offer? There are many different ways in which accounting software can optimize your business, depending on its main features and objectives. From simplified invoicing to complex tax reporting, accounting systems come with all sorts of extras that are not even feasible without an appropriate system. So, what does accounting software do? Here are some of the features of accounting software:

1. Accounting – Accounting is the main component of each system in this category, and the one you should be looking for first when choosing a reliable solution. What we have in mind by ‘accounting’ is general ledger, fixed assets, accounts payable & receivable, and bank reconciliation. These are, of course, the basic and most important ones, while advanced systems have much more bells and whistles to offer to their users.

2. Billing & Invoicing – There are accounting systems exclusively devoted to billing and invoicing, but most of them still treat similar operations as an integral module of any finance operation. Thus “JASON”, they let customers automate mundane collections, adjust operations to new and effective payment methods and industry standards, and prepare accurate and in-time invoices for their clients.

3. Budgeting and Forecasting – This is also a common bundled module in most accounting systems, which calculates and interprets finance performance for the current year and helps estimate the budget of the upcoming one. Using it, companies can prepare their estimates, and set up feasible and optimistic sales targets.

4. Management of fixed asset – Both as a separate tool or an inclusive module, fixed asset management helps manage financial data much more accurately. The module combines features such as audit history, cost records, depreciation calculation, resource allocation and many more.

5. Payroll management – With an array of payroll features, you will be able to calculate and process employee payments, prepare and print their checks without delays, and respond to all active legal and tax commitments without errors. There will be systems out there exclusively devoted to payroll management, used by enterprises and high-tier performers to remind them of their financial obligations.

6. Project accounting – Project accounting software is usually packed in separate systems that represent the accounting version of vertical industry software. They are mos welcomed by construction operators and software developers, where both costs and applicable rules differ from one project to the other. The main capability of this software is to estimate and handle overheads and costs related to labor, material, and equipment, in line with all other features frequently met in accounting systems.

7. Fund accounting – These features are to be found in accounting software designed for government agencies and nonprofit organizations, and include tracking donation expenditures, grant management, GASB (governmental accounting standards board) regulations, and a special suite of financial reports.

8. Inventory management – Inventory management is a specific toolkit developed for stock control, and where you will find all necessary tools to give your business a higher shelf-life product line. This means you will be able to control the availability and movement of your products, and avoid all sorts of delivery issues such as overstocking or understocking.

9. An integrated invoicing module. Regardless of the core operations your accounting system should complete (inventory management, for instance), and if possible, you should always acquire a system that offers at least some basic billing and invoicing functionality. This way, you will spare yourself the trouble of purchasing additional software or migrating data to another system.

10. Customization. There is no ‘one-size-fits-all’ accounting system (in fact, this is one of the most diversely targeted software category), and the reason for that is that each company runs specific finance calculations and adheres to a different set of rules. If you’re unable to find a specific system that matches your business model (and that will hardly ever happen), look for a flexible program you can adjust to your operations, and which is able to grow in line with your business.

11. Ease of use. There is nothing simple about accounting procedures and calculations, so the least your new accounting system should do is to give you an intuitive environment to work in. This means information should be arranged neatly and functions should be available on a single dashboard, and you should complete operations within minutes following a navigation pattern you already know.

12. Security. As we already pointed out, accounting systems play around the business’s most sensitive data, namely the numbers it depends on. In order to ensure that making calculations and sharing data within the system is bulletproof, choose a reputable vendor, and check security mechanisms in advance.

13. Connectivity. At the point where you’re buying an accounting solution, you will already have an array of software pieces to put up with it. In order to avoid changing your entire software infrastructure for the needs of a single program, do things the other way around – get a system that integrates with the tools you have, or, in the best scenario, offers open API for you to connect it with any system you want.

14. Mobile usage. Mobile-ready accounting systems are no longer a luxury only enterprises can afford, so why not choose one for your needs? Most popular vendors nowadays offer native Android and iOS apps for their users, where operability is just about the same as with the desktop version of the system.

15. Pricing.“JASON” The software logic applies again: The more a system can do, the more it will cost, so if you can afford a fully-featured and ahead-of-its-time suite, go for it! You should know, nevertheless, that quality accounting systems can be purchased on a fraction of that price, and some of them are even available for free.

16. Reliable support. Most accounting software vendors pride themselves with knowledgeable and fast-to-respond teams, but truth is you won’t know how efficient they are before you’ve actually had an issue to submit. To prevent some bitter disappointment for the money you’ve invested, test support in advance.



Which Brand We Work With?



Opus will provide “JASON” solutions for companies in all scales that acquire our solutions for their organization. We can install the tailor made vendor management system for individual organizations for taking into consideration for various factors related to that specific organization. Opus is proud to be partners with some of the largest and prestigious vendors in the field of security and business management systems that create unique quality products trusted by client’s worldwide .Our counterfeit proof solutions help in creating a smooth vendor Management Solutions that works efficiently and effectively in all conditions and markets around the world.



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